Over the years one thing became apparent to me in my organizational work; until physical clutter was under control, it was rare that anyone was ready to deal with the other issues, such as electronic clutter and time management. The first symptom of time management that people normally notice is the physical clutter. Often, when people call me they cannot see the whole picture, because they are focused on the symptoms. Over the years, I realized that there is a flow to introducing various strategies for achieving organization, and when my husband mentioned Maslow’s Hierarchy of Human Needs Pyramid, it opened a whole new door for me.
Maslow’s Pyramid inspired my Productivity Pyramid. The Productivity Pyramid System defines the motivational relationship among five areas of productivity. It is a holistic and comprehensive approach, which provides a unique and proven framework to take people who want to improve their productivity through the journey of aligning their daily activities to their goals and objectives.
The five levels of the Productivity Pyramid are physical organization, electronic organization, time management, activity-goal alignment, and possibility. Physical Organization is the ability to manage the accumulation of documents, magazines, mail, notes, bills, and books. Electronic Organization refers to managing of all of the different ways we have to communicate, store, and retrieve information electronically. Time Management involves managing tasks and appointments, to-do lists, calendars and what you do in a given day. Activity-Goal Alignment involves setting goals, both business and personal, and then aligning what you do each day to fulfill those goals. Possibility, like self-actualization in the Maslow hierarchy, is the culmination of mastering the previous four levels. Possibility is the continual examination and goal setting process on the path to fulfilling your potential.
Even after mastering a productivity level, it is helpful to revisit each level occasionally. It’s all too easy to backslide and fall into old habits, especially when life gets extremely busy.
What level do you struggle with the most? And what are some strategies you have used to overcome the obstacles?